School nurses are accountable for recording and maintaining student health information and documenting nursing care in a manner that is timely, accurate, legible, complete, retrievable, and securely protected. The most efficient, effective, safe, and secure method for managing student health information is through EHR utilization. For the purposes…

"Court-involved" students -- those who are incarcerated, on probation, in foster care, in residential treatment facilities, or have concurrent adjudications -- retain their full educational rights under federal and state laws. They also face many educational challenges, as they are often highly mobile, have concentrated needs, and may…

Data-based decision making (DBDM) is a process of using student data to inform instructional decisions and intensify intervention for students whose data indicate inadequate academic and behavioral progress. Data teams, an important structure for DBDM, are a collaborative group of school faculty who meet to systematically analyze student data,…

This article will explore how the influence of the Historically Black Colleges and Universities (HBCU) culture, benefits of inclusionary leadership practices, and organizational structure impact the Family Educational Rights and Privacy Act of 1974 (FERPA) implementation and adherence. The purpose of this article will be to educate and influence…

Student records, and specifically academic transcripts, are the traditional record of a student's completed coursework and their earned credential at an educational institution. Transcripts can serve as proof and a signal to potential employers and other educational institutions that a student has engaged in certain learning activities and…

University of Central Oklahoma's (UCO) Student Transformative Learning Record (STLR) leverages the Learning Management System (LMS), rubrics, an online dashboard, transcript services, and badging to assess students' employability and durable soft-skills. Featured by the Chronicle for Higher Ed, this Comprehensive Learner Record model has helped…

The University of Iowa (UI) is the state of Iowa's flagship institution; a public research one, division one university in the Big Ten Conference (B1G) with twelve colleges. One hidden gem in the accomplishments of the Office of the Registrar is UI's FERPA Team (UI-FT); a point of pride unknown to many but greatly appreciated by those who know the…

This paper describes the Berlin "Abitur" examination in the twentieth century and its written documentation in files. By the late nineteenth century, the "Abitur" examination was fully established in Prussia and with it a graduation certificate that was obligatory for university entrance. Thus, the "Abitur"…

Can leveraging an innovative approach to gathering information on co-curricular learning and learning outcomes assessment practices lead to impactful change? This question guided the implementation and operationalization of the Spartan Experience Record (SER) at Michigan State University (MSU). The SER both provides undergraduate students with a…

The EdSurvey package helps users download, explore variables in, extract data from, and run analyses on large-scale assessment data. The analysis functions in EdSurvey account for the use of plausible values for test scores, survey sampling weights, and their associated variance estimator. We describe the capabilities of the package in the context…

Online program managers (OPMs) are third-party companies that work with colleges and universities to develop, launch, and deliver online learning. The prevalence of OPMs, however, has important implications for higher education program quality and transparency. In the final piece of our four-part series, higher education scholars establish a…

Based on a review of 48 online program manager (OPM) contracts and 44 chief online learning officer (COLO) interviews, this policy brief highlights potentially problematic contract provisions between colleges and OPMs, raising concerns about their effects on federal compliance, students' learning, and openness about government contracting.…

The surveillance and securitization of schools has transformed over the last decade to include predictive analytics and algorithms. In Florida, for example, the Pasco Sheriff's Office used school record data sets to identify and monitor youth they believed were "destined for a life of crime." Yet the extent of big data policing as a…

White-label programs in higher education, designed and supported by online program management (OPM) firms, pose unique challenges to current policy. In part this is because OPM firms and services are either exempt from policy or fall into a gray area that policy has not yet considered. Policymakers, however, do not need to develop entirely new…

Everyone who uses student information has a responsibility to maintain students' privacy and the security of their data. Ensuring student data privacy is about so much more than complying with the Family Educational Rights and Privacy Act (FERPA). While privacy must be top of mind when thinking about collecting and using personally identifiable…