This article reports on the growing challenge of managing community groups using educational facilities for meetings, athletics, and special events. It describes how, by using an online scheduling software program, one school district was able to track payments and save time and money with its event and facility scheduling process.

Transporting students with special needs can be a costly proposition. However, school business officials can help mitigate those costs by focusing on four specific areas: relationships, information sharing, safety, and time lines. Although these areas may seem a bit far removed from the numbers we love to crunch, they do affect your…

State and local governments today face significant financial stress from the most recent recession, which makes their need to control benefit costs even greater. Revenues declined 22% from 2008 to 2009, mostly because of reduced tax income. At the same time, state and local government spending on unemployment compensation jumped 86%. It is no…

As school districts continue to seek administrative efficiencies and cost reductions in the wake of severe budget pressures, the resources they devote to creating or expanding retirement plan consortia is increasing. Understanding how to structure a retirement plan consortium is paramount to successfully achieving the many objectives of…

Most school business officials have heard the term "cloud computing" bandied about and may have some idea of what the term means. In fact, they likely already leverage a cloud-computing solution somewhere within their district. But what does cloud computing really mean? This brief article puts a bit of definition behind the term and helps one…

For most districts, budgeting has become a cost-cutting exercise designed to close the gap between revenues and expenses. During this process, decision makers inherently assume that existing operations are efficient and effective--an assumption that is rarely validated by facts. Cutting programs and services balances budgets but does not…

Superintendents and boards of education more often than not choose "books over bricks" and their repair and maintenance budgets usually are lower than what they need. However, they all recognize the importance of healthy schools for students and staff. Is there a way to improve the condition of one's school buildings without spending a lot of…

The effects of the Great Recession of 2007-2009 continue to challenge school business officials (SBOs) and other education leaders as they strive to prepare students for the global workforce. Economists have borrowed a word from chemistry to describe this state of affairs: hysteresis--the lingering effects of the past on the present. Today's SBOs…

A school business manager who has been in the market for a new athletic field in the last 10 years has no doubt has been exposed to the front lines of an intense battle for market share between producers of natural grass and manufacturers of artificial turf. Each camp is well represented by powerful industry organizations across the country. As a…

School districts across North America are facing a crushing dilemma: invest millions of dollars to maintain outdated, educationally ineffective buildings or seek funding for expensive renovations, additions, and new construction to meet the evolving needs of today's learners. Compounding the issue is deferred facility maintenance. Educational…

Sick leave banks are a common staple of teacher contracts. Although these banks may benefit employees, they expose school districts to a variety of complications and unintended consequences, including administrative complexity, potential cash flow implications, cost disparities, increased absenteeism, instructional instability, privacy issues, and…

A year ago, only a handful of K-12 schools and universities had integrated tablets into their curricula. Today, not one week passes with out another iPad rollout announcement. The reasons that schools use tablets are as varied as the schools themselves. Hawaii Preparatory Academy uses iPads to encourage budding physicists, linguists, and…

A 2007 report from the Congressional Budget Office (CBO 2007) estimated that 12 million "unauthorized immigrants" lived in the United States, defining the term "unauthorized immigrants" as "foreign citizens residing in the United States illegally." Without providing exact numbers, in his 2011 State of the Union address, President Obama addressed…

As with most things in life, managing student meal charges is all about balance. To be successful, the program needs to include a fair and reasonable policy, to serve nutritious and flavorful meals, and to include students as active stakeholders in the program. A plan that acknowledges simple forgetfulness, explains expectations of all…

In this article, the author talks about program evaluation, a strategy commonly used by instructional leaders that can help school business officials improve their budget process. As districts struggle to develop budgets in these challenging economic times, school business officials might consider turning to program evaluation for help. Program…