This article considers ethical issues of consent and privacy during each phase of archival stewardship. The authors examine flaws in traditional archival theory that contribute to oppression and silencing and highlight unique collections and practices at San Diego State University that begin to set the 21st century archive apart. We focus on…

State databases offer researchers the opportunity to conduct research using data collected by states. These databases contain financial, demographic, and accountability data. Accessing and acquiring data from these repositories, though, can offer challenges to scholars interested in conducting research. This brief describes the type of data…

This case study examines patron record privacy and the Family Educational Rights and Privacy Act (FERPA) within a consortial environment. FERPA requirements were examined, as well as college and library policy and procedure. It was determined that information in library patron records is directory information and, under most circumstances, does…

This 2014 document is an adaptation of the 2012 release of "Data Sharing Agreement Checklist" intended for K-12 audiences. Presented as a checklist, the document summarizes the requirements for the written agreements under the audit or evaluation exception that is specified in FERPA and that also applies to the IDEA for Part C early…

In December 2008, with funding from the Bill and Melinda Gates Foundation and in partnership with the Data Quality Campaign, the Western Interstate Commission for Higher Education (WICHE) hosted a meeting of the West's key leaders in building state-wide integrated longitudinal data systems. Such data systems are essential to developing a better…

Last month several news organizations reported on the emergence of "fusion centers"--vast data clearinghouses, operated by state law-enforcement agencies, that can instantly call up key personal information on anyone: telephone numbers, insurance records, family ties, and much more. Architects of the fusion centers say they are a…

On every college and university campus, common themes weave throughout identity and access management (IAM) and its relationship to Family Educational Rights and Privacy Act (FERPA). Institutions approach IAM differently as there is not a one-size-fits-all solution. Nevertheless, all face common elements. Over the past few years, a number of…

Designed to protect the privacy of individual student test scores, grades, and other education records, the Family Educational Rights and Privacy Act (FERPA) of 1974 places limits the access of educational researches, and slows research not only in education but also in related fields, such as child welfare and health. Recent trends have converged…

In April 2003, Lumina Foundation for Education published a comprehensive inventory of state-level student unit record (SUR) capacity--an inventory conducted in 2002 by the National Center for Higher Education Management Systems (NCHEMS) and titled "Following the Mobile Student: Can We Develop the Capacity for a Comprehensive Database to…

The problem of guaranteeing the security of confidential and private information in data bases and in library records is discussed. (PF)

The civil liberties issues involved in the keeping of public records certainly arose prior to the use of computers, but automated information systems have, beyond any question, aggravated those issues involved in all areas of application and have made the need for legal protection crucial, if we are not to see a synergistic development of national…

Since third party access seems to resist effective control, it may be necessary to restrict the contents of student records to the barest minimum. With the least amount of information being kept, the practice of sharing will be reduced and so will the potential harm to students. (Author)

This chapter describes the National Student Clearinghouse and discusses opportunities and challenges for tracking community college students. It also presents a system perspective on using clearinghouse data to promote more comprehensive student and graduate tracking. (Contains 2 tables.)

The Privacy Act of 1974 (PL 93-579) and guidelines for its implementation impose requirements on Federal agency personal record-keeping practices. This report presents an implementation strategy for the administration of certain Privacy Act requirements with the use of current data base management systems. These requirements are analyzed in the…

This guide provides information to help postsecondary schools and guaranty agencies (GAs) understand how a cohort default rate is calculated, review backup data, submit challenges to GAs and/or Direct Loan Servicing Centers (DLSC), and understand the response from the GA and/or DLSC. A cohort default rate includes Federal Family Education Loan…