An explanation of the regulation of forms, reports, correspondence, files, and records centers as required for the systematic control of active and inactive records. (JB)

An initial attempt at presenting a coherent approach to the design and analysis of file structures include a discussion of the relative effeciency of different file implementations as a function of usage statistics. The fundamental differences between item and descriptor-organized files are discussed in terms of input-output requirements.…

This article suggests some guidelines for the administration of the archives as a depository for the inactive official records of a college or university. Records scheduling and transmittal are discussed, as are suggestions for educating the users of such archives. (Author)

Four basic approaches to the manual organization of information which concentrate on information storage and subject retrieval are described. Uniterm and Optical Coincidence are indexing systems, Keysort is an indexing tool as well as a storage and retrieval method, and Filing is used in conjunction with the above systems to store and retrieve…

The purpose of this survey is to identify and describe existing and contemplated projects in the Smithsonian Institution which make use of non-conventional means to store and retrieve information. These techniques range from electronic machine processed to a simple visual, color-coded system or a key-sort device. The 49 projects investigated were…

Three methods of picture storage and retrieval used in collections without automatic data processing facilities are discussed in two parts. Part I covers self-indexing files which can be used for portraits, geographical pictures, things, plants, animals, and events. Part 2, will discuss individual cataloging and group cataloging. (2 references)…

Describes the personal inverted filing system (PIFS) which features (1) storage accession numbers, (2) main entry bibliography cards, (3) retrieval by matrix or bibliography cards, and (4) classification by descriptors from existing thesauri. (CMV)

Emphasis is placed on the establishment of a cost effective program of records management with scientific controls of records required in the course of operating a business. The control of cost and information must be given consideration along with the problem of effective information dissemination. For success, the program's objectives must be…

An experiment was conducted to identify some of the important parameters affecting search time, a critical cost factor in retrieval systems. Using actual computer searches of Chemical Abstracts Condensate, a comparison was made between the effectiveness of linear and inverted filing systems. Since the results indicated that it was the type and…

The characteristics of the Intrex subject/title inverted file are analyzed. Basic statistics of the inverted file are presented including various distributions of the index words and terms from which the file was derived, and statistics on stems, the file growth process, and redundancy measurements. A study of stems both with extremely high and…

Discusses data model role in an office filing facility, office data model requirements, and various modelling paradigms for office data modelling. Data model application to a typical collection of office data is presented, filing and retrieval operations are illustrated, and proposed research into other office data modelling aspects is outlined.…

INDEX, an interactive retrieval program developed at Pepperdine University, is described. It is easy to use and maintain, locates sources of information from a general description of the information needed, requires only a modest investment of time, and is widely applicable. (MLW)

Supporting performance objective 22 of the V-TECS (Vocational-Technical Education Consortium of States) Secretarial Catalog, both a set of student materials and an instructor's manual on filing materials numerically are included in this packet. (The packet is the fourth in a set of nine on maintaining files and a library--CE 016 939-947.) The…

The report summarizes work done in the study of measures for the effectiveness of the performance of large file systems. It consists of six sections: An "Introduction and Summary" which describes the background for the study, the approach taken in it, and summarizes the results; A discussion of the "Forms of Input", which characterizes the basic…