The history and etymology of terms commonly used by registrars in maintaining records are summarized, with focus on their Latin origins. Terms include record, copy, file, rolls, register, data, enrollment, total, census, notary, minutes, office, delegate, catalog, schedule, procedure, memorandum, authentic, seal, signature, diploma, certify, and…

Briefly reviews the development of computers in the United States through the eyes of Commodore Grace M. Hopper, USNR, who was one of the first programmers and, at the age of 76, is still lecturing on computers to audiences ranging from military personnel to educators to engineers and computer scientists. (MBR)

Two paramount reasons may be cited for the keeping of adequate and systematic records: (1) The college owes it to students who may transfer to another institution or who may later refer to their alma mater for statements of their character and academic achievements; and (2) No institution may be sure of itself, of the honesty and consistency with…

This paper outlines the context within which university archives developed and discussed the functions, processes, and problems involved in the operation of university archives. An introduction to the history and purpose of archives in human society is followed by a discussion of the role of the charter or policy statement in establishing an…

There is a critical need for integrating basic legal concepts into social work curricula. Important content areas include: confidentiality, knowledge of when to seek court action, case recording, understanding legal rights of parents and children, giving substantial factual testimony, and use of one's authority for action. (MSE)

Techniques used by large and small institutions to trace and keep track of alumni are outlined, based on data from a national survey. Additionally, two articles on recordkeeping are presented. For 19 of the 27 institutions surveyed, information is provided on: institutional data regarding alumni population, staff assigned to tracing lost alumni,…

Discusses design, development, and use of a database to provide organization and access to a computer software collection at the University of Hawaii School of Library Studies. Field specifications, samples of report forms, and a description of the physical organization of the software collection are included. (MBR)

Discusses problems with military documentation during the Vietnam War. Reports poor record keeping practices, destruction of permanent files, and mislabeled and missing records. Describes the National Archives' Vietnam project that organized and preserved the remaining military records. Concludes that the Vietnam War was better documented than the…

Describes the historical situations and legislation that led to the formation of regional branches of the national archives, as well as the research resources available at the field branches and their value to researchers. An appendix provides addresses and phone numbers of all field branches. (Author/CLB)

The sections of this report deal with various divisions of the problem of recording and reporting school data. A considerable number of forms representative of good practice have been included in this report. The material in this report should be looked upon by local school systems as the starting point in the development or revision of a system…

This handbook is a guide to accounting for school activity funds. It is designed for use by individual schools and school systems throughout the United States. The project was undertaken to meet the increasing concern of State and local school officials and the general public for safe ands economical handling of school activity money which amounts…

The instruction of both native and foreign-born persons in the essentials of the English language, numbers, civics, geography, and history is an important task. The United States Bureau of the Census reports that in 1920, nearly 5,000,000 of our population over 10 years of age could not write in any language. The number who need instruction in…

Within the past few years there has been a very remarkable increase in public school extension and the wider use of school buildings and equipment. This extension work has taken many forms, all of which, however, are intended to be supplementary to the regular school work. In order that records of this work may be kept and that teachers, school…

This handbook is a guide to property accounting for local and State school systems. It classifies and defines the specific items of information about land, buildings, and equipment that need to be comparable among local school systems and among States, and presents additional terminology essential to their effective use. As such, it is concerned…

The committee on uniform records and reports has, since the last meeting of the department, continued its work along the lines indicated in the preliminary report submitted at that meeting. That progress has been made is indicated by statistics which were gathered by the United States Bureau of Education showing that 216 cities are now using the…