School nurses are accountable for recording and maintaining student health information and documenting nursing care in a manner that is timely, accurate, legible, complete, retrievable, and securely protected. The most efficient, effective, safe, and secure method for managing student health information is through EHR utilization. For the purposes…

Data-based decision making (DBDM) is a process of using student data to inform instructional decisions and intensify intervention for students whose data indicate inadequate academic and behavioral progress. Data teams, an important structure for DBDM, are a collaborative group of school faculty who meet to systematically analyze student data,…

This article will explore how the influence of the Historically Black Colleges and Universities (HBCU) culture, benefits of inclusionary leadership practices, and organizational structure impact the Family Educational Rights and Privacy Act of 1974 (FERPA) implementation and adherence. The purpose of this article will be to educate and influence…

Student records, and specifically academic transcripts, are the traditional record of a student's completed coursework and their earned credential at an educational institution. Transcripts can serve as proof and a signal to potential employers and other educational institutions that a student has engaged in certain learning activities and…

University of Central Oklahoma's (UCO) Student Transformative Learning Record (STLR) leverages the Learning Management System (LMS), rubrics, an online dashboard, transcript services, and badging to assess students' employability and durable soft-skills. Featured by the Chronicle for Higher Ed, this Comprehensive Learner Record model has helped…

The University of Iowa (UI) is the state of Iowa's flagship institution; a public research one, division one university in the Big Ten Conference (B1G) with twelve colleges. One hidden gem in the accomplishments of the Office of the Registrar is UI's FERPA Team (UI-FT); a point of pride unknown to many but greatly appreciated by those who know the…

This paper describes the Berlin "Abitur" examination in the twentieth century and its written documentation in files. By the late nineteenth century, the "Abitur" examination was fully established in Prussia and with it a graduation certificate that was obligatory for university entrance. Thus, the "Abitur"…

People need access to data. Individual students and job seekers, families, educators, communities, and policymakers must have the information they need to foster successful journeys through education and the workforce. Robust statewide longitudinal data systems (SLDSs) can be designed to prioritize meaningful access to data but must also protect…

Traditional student information systems were designed primarily to collect and manage records of course enrollment and credit hours earned, as well as other data elements needed to monitor each student's progress to graduation. Now, institutions want to monitor and improve the quality and equity of students' learning experiences in courses and the…

Can leveraging an innovative approach to gathering information on co-curricular learning and learning outcomes assessment practices lead to impactful change? This question guided the implementation and operationalization of the Spartan Experience Record (SER) at Michigan State University (MSU). The SER both provides undergraduate students with a…

A federated Enterprise Learner Record Repository (ELRR) provides the ability to look across many distributed learner records as if they were from a single source and enables the sharing of local and global learner data across the DoD. This learner data will be pulled from authoritative sources for publishing, customizing, and harmonizing…

This resource aims to provide parents of K-12 students information to help understand what it means when your school has a data breach, as well as provide tools and best practices to help navigate the sometimes confusing process of protecting your children's data in the event of a breach.

The adoption by the African Union of its Convention on Cyber Security and Personal Data Protection in 2014 represented a step forward to protect personal data and to ensure that data remain private and secure. This is especially important for students, who often have no autonomy in the educational technology they use. Students cannot choose why…

Student privacy is a critical area of higher education that deserves greater focus, particularly as student data digitalization increases. Many colleges and universities use data literacy as a way to prepare students, sometimes from different disciplines, to work with others' data postgraduation. Data literacy can be an avenue for helping all…

The EdSurvey package helps users download, explore variables in, extract data from, and run analyses on large-scale assessment data. The analysis functions in EdSurvey account for the use of plausible values for test scores, survey sampling weights, and their associated variance estimator. We describe the capabilities of the package in the context…