As institutions of higher education increasingly look to data as evidence to support planning, allocate resources, and inform teaching and pedagogy, ethical considerations regarding learning analytics have evolved from being on the margins to more central in the conversations surrounding institutional uses of student data. After outlining this…

Despite its prominence, the Family Educational Rights and Privacy Act (FERPA) is often misinterpreted and misapplied. This chapter clarifies historical developments, common misconceptions, and modern applications of the law.

This chapter outlines the varying threats that IR professionals face when securely storing and managing data, as well as the regulatory structure in place to control data management. Advice is offered on how best to structure and manage student data.

This chapter illustrates two campus processes that utilized student-level data management systems, such as student record systems, assessment platforms, and comprehensive student records, to assess student outcomes relevant to campus missions, goals, and learning outcomes.

This chapter synthesizes the national discussion on other solutions to the Integrated Postsecondary Education Data System (IPEDS), such as a national student record system, and complications. The authors will briefly examine the pros and cons of IPEDS while primarily focusing on national alternatives, as well providing specific examples for…

Among the diverse and varied missions of community colleges is the provision of instruction for students who have either been underserved by their previous educational institutions or not had the opportunity to complete high school. Included under this umbrella are low-performing high school students, individuals with low basic skills, and those…

The world of policymaking on the campuses of colleges and universities is messy, ambiguous, and contested. In this complex environment, which Kingdon (2003) has aptly called a "policy soup," the role of institutional research is often not only to provide answers to existing policy questions but to produce information to help transform…

Constructing a longitudinal student outcomes data file takes careful planning and attention to detail, but investment in such a resource yields substantial dividends in the ability to document and explain complex patterns of student success. (Author)

Involvement of the institutional research office at the University of Texas at Austin in integration of student-athlete data into the central database is described, including identification of data maintained in different offices, internal and external data reporting needs, and expansion of central files. Lessons learned from the effort are…

Development of a portfolio of achievement by each student, based on departmental definitions, can satisfy the assessment needs of the student and department faculty. The portfolio is a vehicle for monitoring student progress and initiating synthesis within a field of study. Portfolio building in the fine arts offers an example. (MSE)

The article proposes that the key to tracking and evaluating the academic progress of college students, particularly at complex institutions, is development of a longitudinal tracking system with flexibility to support a diverse community of users and applications. Considerations for efficient maintenance and effective use of such a system are…

Traditionally, educational institutions have relied heavily on the use of tables and graphs to analyze and present enrollment data. However, in dealing with information that has a spatial component (such as enrollment data), graphs and tables are often insufficient for communicating the spatial dimension. An effective way to add this extra…

Approaches to college student monitoring have been shaped by changing contexts and evolving technical capabilities, beginning with retention studies and developing into fully relational databases for cohort tracking. Institutional researchers should know this history and be aware of the specific demands for information that future tracking systems…

An environment that values evaluation as a means of effectively using resources is a prerequisite for development of administrative computing systems. Collaborative development of student information systems by a variety of campus offices increases the likelihood that useful information will be available to administrators for evaluating…

The evolution of the student tracking system at Amarillo College, a Texas community college, is chronicled for three stages: (1) early efforts; (2) participation in the development of a consortium-based longitudinal student tracking project beginning in 1986; and (3) more recent developments. Tools and techniques used at each stage are discussed…