State regulators are the central authority in higher-education oversight, charged with ensuring consumer protection and quality assurance within the regulatory triad. Yet gaps remain in the understanding of regulatory renewal processes, their real-world implementation, and the capacity challenges these agencies face. To address this, State Higher Education Executive Officers (SHEEO) completed a systematic 50-state (including the District of Columbia) inventory of 77 agencies that administer 164 processes. Additionally, SHEEO interviewed 25 agency staff across 11 states. The authors assessed governance structures, renewal and reporting cycles, the stringency of 22 accountability metrics, and agency capacity. The analysis reveals wide variation in how states organize and schedule renewals, uneven metric stringency, and significant disparities in data infrastructure, collaboration networks, staffing, and legal authority. Some agencies--those with integrated data platforms and strong peer networks--have streamlined review workflows, bolstered oversight, and expanded consumer-facing information, while most struggle with limited resources and rely on paper or basic databases for data collection. This toolkit includes resources supporting a mixed methods research project on state reauthorization and agency capacity. The toolkit includes important supplementary resources including an executive summary and best practices for state regulators on key application metrics.